English is required / Langlais est requis

Flexible Work Agreement TypeOn site / Sur place

Posting End Date2025-05-15

Job GradeP1

Pay RangeCommensurate with Experience / Selon l’expérience

Job SummaryThe Administrative Assistant is accountable for the provision of an administrative support system for the FIR through the coordination of priority actions, correspondence control, inter-departmental liaison and the provision of advice, intelligence and interpretations.

Job Description

What NAV CANADA offers you:

• Challenging, team-oriented work environment.
• Competitive compensation and benefits.
• Defined benefit pension plan.
• Opportunities for growth and development.
• Flexible work arrangements.
• Diverse and inclusive workforce.

In this role you will:

• Provide general administrative services (e.g. preparation of presentations using PowerPoint, preparation of materials for meetings, manage leave and attendance, etc.).
• Be responsible for producing and managing sensitive material for management teams.
• Take care of office management responsibilities such as collecting and analyzing information, scheduling for the business unit including meetings, travel, invitations etc., administrating of the office budget (supplies; invoice payment), file management, communication with the business units.
• Identify opportunities to streamline services and processes.
• Daily communication with internal and external contacts, typically at the senior management level and with the respective management teams. As a point of direct contact with external customers, stakeholders, public etc., you will play an active role in the fostering/promoting of customer service and protecting NAV CANADA’s reputation.
• Support the administrative needs of both local and extended regional management, ensuring coordination and consistency across regions.
• Take care of office management responsibilities such as collecting and analyzing information, scheduling for the business unit—including meetings, travel, and invitations—administering a budget (supplies, invoice payments), file management, and communication with business units.

What you bring:

• Minimum of 3 years administrative and/or office experience.
• Experience with and knowledge of senior management support and general office management. 
• Experience with managing scheduling priorities.
• Strong administrative and office system/computer experience.
• Previous experience in aviation or safety sensitive industry is considered an asset.
• Experience in a complex, fluid, and fast paced 24/7/365 environment is considered a strong asset.

How others describe you:

• Tactful, dependable and strong abilities to deliver work products.
• Excellent interpersonal skills, abilities to influence, professionalism, and integrity.
• Excellent organizational and time management skills.
• Strong communicator both verbal and written, required to respond to inquiries.
• Shows initiative, autonomy, and possesses self-managing skills to work independently with minimal direction.
• Adaptable with flexibility to respond to shifting priorities and deadlines.

Working Conditions:

• This position is based at Moncton ACC and is classified as an onsite position. This position is not eligible for a flexible work arrangement.

NAV CANADA is committed to building a skilled, diverse workforce reflective of Canadian society. If you do not believe that you match every job requirement listed on this job posting, we still encourage you to apply. NAV CANADA encourages a culture of learning and growth, and recognizes that although some technical skills are mandatory, many others can be taught.

Our Company strives to create an inclusive and barrier-free selection process and work environment. If you require accommodations during this competition process, please ensure that you inform the interview coordinator or hiring manager of any accommodation measures you may require. NAV CANADA will provide accommodations throughout the recruitment and selection process to applicants with disabilities as required.

The successful candidate must meet the security requirement of the position and be legally able to work in Canada.

We thank all applicants for their interest; only those selected for an interview will be contacted.

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